The examples in this post will be using Windows 8.1, but the technique is similar in Windows 7.
Step 1: Open Windows File ExplorerIn Windows 8.1, Right click on the Windows Start Button to display the Start Menu: (Windows 7 simply click on the Start button) and select ‘File Explorer’
OR, use the keyboard shortcut: Windows Button + ‘E’.
Step 2: Customize View in Windows File Explorer
Use the Navigation Pane or the File Box to select the files to include in the search. In this example I will be searching through files from my Control-C Control-V BLOG folder:
I have closed the ‘Navigation Pane’ to simplify the screen for this post, but you can leave it open to help you locate the folders you want to search.
Step 3: Type text into the Windows File Search BoxIn this example I am going to search for the word ‘Macro’ in my ‘BLOG’ folder, to find all the documents that I wrote about custom macros. Here are the results:
When I click on one of the search results, the document content appears in the preview pane:
You can scroll through the document in the Preview Pane and even copy content.
Unfortunately, the Preview Pane does NOT highlight the search text in the pane. However, you can double click on the item in the list to open the document in Word. Then you can use Word’s built-in search function to find all of the occurrences. The Search Results Screen stays active in the background so you can return to the list as needed.
Step 4: Set Search Options in Search Tools TabYou may have noticed that when you click inside the Search Box the ‘Search Tools’ tab appears:
Setting ‘Date Modified’ Search option:Click on the ‘Date Modified’ drop-down to narrow your search to recent documents.
Let’s search documents from last year. By selecting that option the text in the Search box changes to this:
Macro datemodified:last year
The search term ‘Macro’ appears first in gray, and the date modified parameter appears in blue followed by a colon.
Let’s say I just want to search the Blog files from last December. I can simply change ‘last year’ to December 2014:
If you are not sure when the document was modified you skip this step. You can also sort the list by ‘Date Modified’ so you can view the most recent first.
Set the ‘Kind’ of file in Window’s Search OptionsIn our example we are searching for Word documents that I later made into Blog posts. Using the ‘Kind’ operator will find files with all document extensions (.doc, .docm, .dotm, etc.)
Set the ‘Size’ option in Window’s File Search:I am looking for articles that will be posted in this Blog. Some of the documents are small and some are medium.
I will start by selecting ‘small’
Summary of Steps to Search Proposal Documents:
- Open File Explorer (Windows Button + ‘E’)
- Click 'View' Tab:
- Open Navigation Pane and locate folder to search (Close Navigation Pane if desired)
- Select ‘Preview Pane’ to open document viewer
- Select ‘Content’ layout to show search text excerpts
- Enter text into ‘Search Box’
- Set options in ‘Search Tools' tab to narrow search if desired.